Start with the people
Write down the number of adults and children, the preferred bedroom arrangement and any requirements that affect the layout. A property with enough beds may still be the wrong fit if couples need separate bathrooms, grandparents need step-free access or young children need rooms close to their parents. Ask for the floor plan and confirm the details rather than relying on the headline guest capacity.
Choose the setting before the shortlist
Think about how often you want to leave the villa. A quiet setting can be ideal for privacy, but your group may prefer easy access to restaurants or a village. Discuss distances, road access and parking with the person arranging the stay. If your itinerary includes more than one island or a mainland stop, settle the route before committing to individual properties.
Describe the days you imagine
A poolside family week, a celebration with friends and a working holiday need different homes. List the features you will actually use: shaded dining, separate living areas, a comfortable workspace, outdoor space or a kitchen suitable for private dining. Treat photographs as an introduction and request confirmation of the features that matter most.
Separate accommodation from services
Ask which services are included in the rental and which are arranged separately. Housekeeping frequency, linen changes, pool care, private chefs and transport should not be assumed from the word luxury. Request a written breakdown covering the stay, optional services, payment schedule, deposit and cancellation conditions before deciding.
Plan the arrival as part of the stay
Share arrival details, luggage needs and the number of travellers when discussing transfers. Confirm check-in arrangements and what happens if your travel time changes. Keep the villa contact and arrival instructions easy to find, and avoid making the first day depend on several tightly timed activities.
Send a concise enquiry
Include destination, dates or flexibility, guests, bedroom preferences, accommodation budget and your three most important requirements. Mention any services you would like to discuss. Lyons can use that brief to explore suitable Greece villa options and confirm what is available for your trip.
